Purchasing Module: Purchase cycle, supplier orders and invoicing

The Purchasing module enables you to manage your entire procurement cycle, from purchase request to goods receipt and supplier invoicing.

Purchase cycle

The structured purchase cycle guides your teams through each stage: purchase request, supplier order, goods receipt and invoicing. Each document follows a defined workflow with states and available actions depending on the operation type.

Supplier order management

Create and track supplier orders from entry to receipt. Orders can be edited, validated and transformed into other document types according to your business processes (partial receipt, blocking, etc.).

Document transformation

The module handles document transformations: purchase request → purchase order, purchase order → receipt note, receipt note → supplier invoice. Lines and amounts are carried over automatically to ensure consistency and reduce errors.

Supplier invoicing

Record and control supplier invoices from receipt notes or orders. Invoicing supports partial payments, deferred settlements and payment history per supplier.

Supplier management and balances

Centralize supplier information (contacts, delivery addresses, payment terms). The system calculates supplier balances in real time: amounts due, upcoming due dates and balances per supplier for precise cash management.

Cost control and price analysis

Track the evolution of your purchase costs through supplier price analysis. Price history, variances between quotation and order, and inter-supplier comparison help you optimize negotiations and margins.